Meeting Date: 01/24/2023
Meeting Start Time: 1:00 PM
Meeting Location: Gordonsville High School - Cafeteria
Now that all meetings across the state have been confirmed, I wanted to provide you with additional details that may be helpful as we get closer to your mandatory meeting date.
As a reminder, this one-hour meeting will be mandatory for students to attend to maintain their TN Promise scholarship eligibility. It is extremely important that students make it a priority to attend the in-person mandatory meeting as the meeting will provide an overview of TN Promise/tnAchieves requirements and allow students to meet with their volunteer mentor.
Although this is a mandatory requirement, we do have an excuse form available to students that have a conflict with the assigned meeting date and/or time. It is important that students are reviewing our excuse form policy, which can be found here, prior to submitting an excuse form. Once a student has submitted an excuse form, they will receive follow-up communication from tnAchieves within 48 hours to the email address listed on their TN Promise application. If the excuse form is approved, they will be given access to a mandatory webinar via email on February 1, 2023 that must be completed by March 1, 2023 in order to remain eligible for TN Promise. Please encourage students to make arrangements to attend the meeting, if possible. Otherwise, you can find a link to the excuse form here!
We hope to work together to make the mandatory meeting as seamless as possible for you, your staff, and our students. We kindly ask for your assistance when it comes to the items listed below!
- Encouraging students to make it a priority to attend this meeting.
- Supporting students in completing the excuse form, if needed.
- Helping to ensure mentors can access the building and meeting space in advance.
- Ensuring the space is set up with tables, chairs, a microphone, etc., if necessary.
Next, I wanted to provide you with some additional details surrounding the meeting itself. Below you will find a run of show for this one-hour, mandatory meeting!
- tnAchieves will arrive 45 minutes prior to meeting start time to set up
- Volunteer mentors will be asked to arrive 30 minutes prior to meeting start time
- All our volunteer mentors have had a background check.
- Students will arrive and complete the sign in process at their assigned table. Students will be provided their table number in advance of the meeting via email and text message so they will know where to sit.
- We will begin the meeting promptly at the start time. The meeting will be facilitated by tnAchieves and will be one hour long. The meeting will include:
- An overview of TN Promise/tnAchieves program requirements.
- Time for the student and volunteer mentor to introduce themselves and complete a short activity.
- Getting students excited about attending a post-secondary institution!
- tnAchieves will dismiss students at the conclusion of the meeting. Students are not permitted to leave the meeting early!
I know this email contains a lot of information! My intention was to provide you with as much detail as possible to answer any initial questions you may have. Below you will find two helpful documents:
- An overview of the information in this email in PDF format so you can print it off as an easy reference sheet.
- A meeting information flyer that can be printed and customized with the meeting information for your students.
We will continue to communicate the mandatory meeting requirement to you and your students as the meeting date approaches. Please do not hesitate to reach out if you have any questions!
Thank you!
Jessica Macey, Senior Director of Communication and High School Partnerships
jessica@tnAchieves.org
(615) 512-0930